Event Managementby Rus Slater
Organise your thoughts...
There are many different aspects involved in managing an event, not all of which may apply to you. It is critical, even for a small event, that you organise your thoughts and tackle things in a logical sequence. This will greatly enhance your chances of success and the plaudits you will receive when the event goes smoothly and achieves its aims.
You will need to think about things in the following order:
- Before you start – is this an event?
- Do research to gather information and options in areas such as
- Travel and transport
- Car parking
- Insurance and legal issues
- Risk and Health & Safety assessments
- Staffing and manpower required
- Income management
- Do you have an appropriate objective?
- Is there more than one objective?
- Who has initiated the project
- Who is going to champion it at higher levels?
- Who accepts or rejects the end result?
- What factors could jeopardise the success of the event?
- Create a Task list
- What tasks need to be completed?
- Who does them?
- What resources are needed?
- How long will each take?
- What dependencies are there between tasks?
- Can we avoid resource clashes?
- Can we identify potential bottlenecks?
- Motivate those involved
- Check progress against the plan
- Manage the inevitable changes to the plan
- Keep communicating
- Recognise and appreciate the people involved
- Evaluate the event and celebrate your success
- Learn from what transpired
Also see the topic on Meetings as this has checklists that would be useful for smaller events such as an away day for a team.